GalleryEntry vs Google Forms & JotForm
Still taking entries with Google Forms or email?
A form and a PayPal link get you started. Then someone has to match payments to entries, check member prices, delete names before the juror sees anything, and email every artist by hand. GalleryEntry does all of that, and it’s free for small organizations.
Why organizations choose GalleryEntry
Payments matched automatically
No more comparing PayPal emails with spreadsheet rows. Every entry shows what it cost and whether it’s paid.
Blind jurying without the scissors
No deleting name columns or renaming photo files. Jurors simply never receive names.
Every artist emailed in one click
Write your acceptance and decline messages once; GalleryEntry sends each artist theirs.
Anyone on the board can run it
No more depending on the one volunteer who understands the spreadsheet.
GalleryEntry and Google Forms & JotForm, side by side
What each service says about itself. Where Google Forms & JotForm doesn’t publish something, we say so rather than guess.
| Feature | GalleryEntry | Google Forms & JotForm |
|---|---|---|
| Cost | Free up to 100 entries a year | Google Forms free; JotForm free for 10 payments a month, $39 a month for 100 |
| Online entry form | Yes | Yes |
| Payments matched to entries | Yes | Partly |
| Member pricing | Yes | By hand |
| Fee per piece and late fees | Yes | With extra form setup |
| Blind jurying | Yes | Remove names by hand |
| Scoring and ranking | Yes | No |
| Decision emails to every artist | Yes | By hand |
| Artwork library artists reuse | Yes | No |
| Online exhibition | Yes | No |
What it costs in the first year
| Your year | GalleryEntry | Google Forms & JotForm |
|---|---|---|
| One show, 50 entries | $0 | $39 |
| Two shows, 50 entries each | $0 | $78 |
| One show, 100 entries | $0 | $39 |
JotForm: Free for 10 payments a month; $39 a month for up to 100 (one month per show). Processing: PayPal or Stripe fees, paid to them.
See GalleryEntry for yourself
These are real screens, not mockups: a sculpture guild’s show, from the artist’s phone to the jury’s results.
When Google Forms & JotForm might suit you better
We’d rather you pick the right tool than the wrong one. Google Forms & JotForm may be the better choice if:
- You collect a handful of entries with no fee and no jury: a simple form is plenty.
- You need a general form for something that isn’t a show, like a volunteer sign-up.
Try your own numbers
Change the number of shows and entries to see what each service would charge.
100 entries a year on GalleryEntry: $0.
| Service | How it’s priced | First year | Each year after |
|---|---|---|---|
| GalleryEntry | Free up to 100 entries a year. No setup, per-call or per-entry fees. | $0 | $0 |
| JotForm | Free for 10 payments a month; $39 a month for up to 100 (one month per show). | $78 | $78 |
| ArtCall | A license per call, reported to start at $79 (larger calls cost more). | $158 | $158 |
| EntryThingy | $3 per entry. Emails and the online showcase cost extra. | $300 | $300 |
| Smarter Entry | $450 one-time setup + $0.70 per photo ($0.65 per entry for nonprofits). | $515 | $65 |
| ShowSubmit | $125 per show + $6 per artist ($4.80 after the first 100). | $850 | $850 |
| CaFÉ | $250 per call + $2.49 per entry, $225 onboarding, $120 a year after the first. | $974 | $869 |
Platform fees only, from each company’s published prices (October 2026), using the lowest price where several are listed. Card and PayPal processing fees are extra on every option. Per-photo prices assume 3 photos per entry; per-artist prices assume one entry per artist; JotForm assumes one paid month per show.
Questions people ask
Is GalleryEntry more work than a Google Form?
Setting up a call takes about as long as building a good form, and everything after that (payments, jurying, emails, the exhibition) takes far less work.
Our members are used to email. Can they still mail entries?
Yes. A volunteer can add paper or emailed entries to the same list, so everything is in one place.
How hard is it to switch?
Most organizations set up their first call in an evening: create your organization, add your logo, connect PayPal or add check instructions, and copy your prospectus into a new call. Artists create a free account when they apply. Write to us and we’ll help you set up your first show.
Google Forms & JotForm information comes from its own website (jotform.com/pricing/), checked in October 2026. Prices change; please check with Google Forms & JotForm before deciding. Google Forms & JotForm is a trademark of its owner, used here only to compare.
Switching from Google Forms & JotForm? Try GalleryEntry on your next show.
Free for small organizations. Set up your call in an evening, and we’ll help with your first show.